Expenses

The University will reimburse claimants for expenses which they wholly, necessarily and exclusively incur in the course of official University purposes. Only actual costs which are incurred as part of the University’s purposes will be reimbursed. 

Staff Expenses

Staff should refer to our Finance Operations SharePoint site for information on how to make a claim: Staff Expenses

Student, non-staff and visitors expenses

Students and non-staff/visitors must engage with your admin contact in the associated school/department if expenses are due to be claimed. Your school/department will send you the appropriate form to complete. Expense claims should be submitted in line with the Expenses Policy and must be supported by receipts showing evidence of spend. 

Staff managing student/non-staff/visitor claims should refer to our Finance Operations SharePoint site for more information on how to submit a claim: Student and Non-Staff Expenses

Compliance

Compliance with the Expenses Policy will ensure that claimants, or the University, does not incur a tax or national insurance liability and that claimants need not report expenses on their tax returns. ​​​​​​​​​​​​​​Claimants and authorisers must aim to ensure that economy, efficiency and effectiveness are achieved in respect of all expenses incurred without compromising personal safety. 

Please refer to the New Expenses Policy web page.