A recent project has focused on the implementation of a new eInvoicing solution at the University. The new system enables eInvoices and related documents to be issued by an external supplier, received by the University, then reconciled through a secure process and automatically entered in to the University’s core finance system, with no manual intervention. The project has successfully delivered many benefits, including reduced costs as keying, scanning, storage, manual retrieval and destruction of invoices are removed. The automated processing of invoice data is also expected to produce improved accuracy and processing efficiency. A sustainable solution By removing physical paper copies, the eInvoicing solution also contributes to the University’s social responsibility and sustainability goals, as well as carbon footprint targets in line with the University’s Zero by 2040 commitment. Following the launch in Autumn 2019, the eInvoicing solution is now being used by 30 suppliers which equates to annual volumes in the region of 73,000 purchase invoices. This figure is expected to increase to around 100,000 invoices per annum, prior to the launch of the University’s new People & Money system. The project was undertaken by a joint team from the Finance Systems Business & Strategy Team, Information Services Group Applications Directorate and the Scottish Government, and complies with the EU directive and Scots Law on eInvoicing. This article was published on 2024-07-01
