Submitting Invoices

How should I submit my invoice to the University?

If you have any queries about submitting your invoice, please contact us via the Finance Helpline (Finance.Helpline@ed.ac.uk)”

This doesn’t apply to suppliers registered to our eInvoicing portal. If you are submitting invoices to our eInvoicing email address, please continue to do so.

I have not been issued with a Purchase Order number, what should I do?

Please refer to our No PO No Pay Policy 

No PO No Pay

Any invoice received from a supplier after 2 October 2023 without a current valid purchase order number (or with an incorrect purchase order reference) will be returned unpaid to the supplier or contractor. The supplier or contractor will be instructed to contact the University staff member who requested the goods, services or works to obtain the necessary purchase order information. We have written to all University suppliers to remind them of the requirement to obtain a valid purchase order number and to ensure this is quoted on their invoice.

Suppliers must send invoices quoting the PO number directly to apinvoices@ed.ac.uk. If you receive an invoice directly from a supplier, remind the suppliers to send invoices to AP directly. This is to ensure invoices are received and scanned promptly to reduce the risk of late payments. 

If you encounter any issues while following this process, contact the Procurement or AP teams via Finance.Helpline@ed.ac.uk and we will be happy to help.”